Scheduling, the cleaner app, payroll and invoicing — from the first booking to the signed-off invoice. No more spreadsheets, WhatsApp threads or paper timesheets.
The same job flows through every part of Xota — so nothing gets re-keyed, and nothing falls between the office, the cleaners and the client.
Drag bookings, tasks, absences and travel time onto a calendar or timeline. Recurring contracts and one-off jobs sit side by side; UK bank holidays import automatically.
Booking templates drop a whole week of visits in one click.
The operative app for iOS and Android shows each cleaner their jobs, checklist and route. Clock-in and clock-out capture location and device, so the hours on the timesheet are the hours actually worked.
GPS-verified clock-in — no separate timesheet to chase.
At completion the cleaner ticks off the job's task list, adds before-and-after photos and captures a signature. The booking moves to Signed off — and locks — so the record can't drift after the fact.
Draft → Open → Active → Complete → Signed off.
Hours flow from clock-ins, absences and travel time into a payroll view — per cleaner, per week, no re-keying. See exactly how each figure was built before you pay it.
Built-in calculation — the numbers trace back to real bookings.
| Cleaner | Hours | Travel | Pay |
|---|---|---|---|
| A. Nowak | 37.5 | 2.0 | £474.00 |
| M. Ali | 31.0 | 1.5 | £390.00 |
| S. Bright | 28.5 | 3.0 | £378.00 |
| Team A | 97.0 | 6.5 | £1,242.00 |
Raise an invoice straight from the signed-off work; once raised, it locks against the job. Clients get a portal login or a private share link to watch progress, see proof of work and pick up their documents.
One place from booking to paid — no accounting export needed.
Calendar and Gantt-style timeline in one grid. Recurring contracts, one-off jobs, absences, travel time and saved filters. Book a whole templated week in a click.
iOS and Android. Jobs, task lists, routes, GPS-verified clock-in and photo proof of work — in every cleaner's pocket.
In-app conversations with read receipts, file attachments and real-time updates. Weekly shift emails keep everyone on the same rota.
Built-in payroll, invoicing, quotes and spend — with margins and PDF reports.
A client login or a private share link for live progress, proof and documents.
A REST API for teams who want to build their own connections into Xota.
A 90-day free trial — long enough to run a full monthly cycle, sign off real jobs and pay a real payroll before you decide anything.